Johns Hopkins University Sr. Administrative Coordinator in Baltimore, Maryland
The Senior Administrative Coordinator will be responsible for the overall coordination of all financial and administrative aspects of both the Urban Health Institute (UHI) and the Global Early Adolescent Study (GEAS). This position reports directly to Robert Blum, Director of the UHI and the lead researcher of the GEAS. This Senior Administrative Coordinator will work closely with programmatic staff at UHI and with partner organizations across the 15 countries involved in GEAS.
Provide administrative, academic, and programmatic support.
Establish appointment priorities and manage PIs calendar, arrange conference calls and meetings; coordinate meeting logistics.
Assist in preparing course materials, including PowerPoint presentations.
Coordinate teaching assistants (TA’s).
Coordinate bi-weekly meetings of Brown Scholars, which includes room reservations, catering, and processing honoraria for invited speakers, etc.
Responsible for transcribing dictation.
Assemble and prepare oral and written presentation material using multiple data sources including designing and producing multimedia/PowerPoint presentations, charts, reports, invitations, announcements, etc.
Provide project coordination to the Global Early Adolescent Study.
Coordinate sub-awards, independent contractors, travel, and international meetings.
Coordination interaction between the 15 international partners when preparing IRB applications and technical reports.
Provide financial support.
Responsible for keeping track of and processing UHI and GEAS travel reimbursements.
Responsible for reconciling all work-related travel and expenses for the UHI and the 15 GEAS sites.
Order and track supplies and process invoices.
High School Diploma or GED required.
Five years progressively responsible administrative experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Knowledge of administrative processes and approaches and financial reporting and reconciliation.
Experience working on a wide variety of special projects and special assignments and events.
Highly motivated, energetic, independent self-starter with strong service orientation.
Demonstrated ability to be proactive and work with little direction.
Highly organized with keen attention to detail and ability to prioritize multiple responsibilities.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
Proficiency in writing and editing letters, reports and documents.
Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally.
Strong decision-making skills and results-oriented approach
Comfortable with a team approach to programming and the ability to manage several major activities simultaneously.
Ability to interact with staff in a fast-paced environment, remaining flexible, proactive, resourceful and efficient.
Strong oral and written communication skills.
Strong technical skills including transcription is required. Proficiency in MS Office with particular expertise in Word, Excel and PowerPoint.
Ability to use technology to create administrative efficiencies and an interest in staying technically current and mastering new software or university on-line systems.
JHU Equivalency Formula : 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor’s degree preferred.
Administrative experience in fast-paced environment preferred.
Job ID: 314740
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